I
receive over 600 email messages each day (with virtually no Spam, so
they are all legitimate) and respond to most via Blackberry. How do I
triage 600 messages? I use these 10 rules to mentally score each email:
1.
E-mail marked with a “high importance” exclamation point must pass the
“cry wolf” test. Is the sender a habitual “high importance” e-mailer?
Are these e-mails actually important? If not, the sender’s emails lose
points.
2. I give points to high-priority people: my senior management, my direct reports, my family members and my key customers.
3. I do the same for high-priority subjects: critical staff issues, health issues and major financial issues.
4.
I rate email based on the contents of the “To,” “cc” and “bcc” fields.
If I am the only person in the To field, the e-mail gets points. If I
am in the To field with a dozen other people, it’s neutral. If I’m only
cc’d, it loses points. A bcc loses a lot of points, since I believe
email should always be transparent. E-mail should not be used as a
weapon.
5. I penalize email with emotional words, capital letters or anything less than civil language.